Your school has invested heavily in its network connection. Fast ethernet cables and wifi enable teachers and support staff to access the internet from any room - expansion is a breeze. Can you say the same for your school’s telephone system? If not, then VoIP could be the answer for your school.
VoIP uses your school’s existing data network to carry your phone signal. There’s no need to install or maintain analogue phone cables, which will save you both time and money.
That said, moving your school telecoms to VoIP is about more than saving money. It can introduce genuine improvements to productivity, giving your school the opportunity to focus on teaching and learning.
VoIP makes it easier to find your teachers
Schools are growing rapidly. With a surge in the population, the demand for places is increasing year-on-year. As a result, it’s much less common for teachers to have their own classroom. A teacher’s timetable could see them moving from classroom to classroom (or even building to building) throughout the school day.
When a member of the senior leadership team or one of the support team needs to call that teacher, they have to go look up their timetable. They look at the room the teacher is in and then double-check that the classroom isn’t on the room changes list. Finally, they look up the phone number for that classroom and dial.
It’s a needlessly complicated process and is easily simplified with a VoIP system in your school.
When a teacher arrives in the classroom, they quickly log into the phone. To call that teacher, you just need to ring their extension number (or, even better, type their name into the search function).
VoIP allows you to extend your school’s phone network
At Dataphone, we know that the rapid growth schools are experiencing is putting an ever-increasing demand on the physical infrastructure of your school.
Storage facilities are becoming classrooms, science labs are becoming ICT rooms and hallways are being converted into reprographics rooms. You probably have to redraw the map of your school after every holiday.
This constant re-organisation of your school’s physical space becomes infinitely more complicated when it involves moving or adding phone lines. VoIP systems carry the phone signal over your data network, which can make the process of adding a phone line to your office-turned-classroom as simple as plugging in an ethernet cable.
VoIP gives your school data
Schools are hungry for data. The accountability system means that senior and middle leaders are accustomed to making teaching and learning decisions after having explored the contents of a spreadsheet. This has given them an appetite for hard-data on which to make strategic decisions about the management of the school.
Moving your school to VoIP gives you an overview of how your telecoms system is used. When do you receive the most calls? How many calls go unanswered?
Staffing and resource decisions can be informed by looking at the data provided by your VoIP system’s call management software. You can monitor calls in real-time or review historical data with just a few clicks. It’s even possible to add a call recording system to help identify the content of calls at the busiest times.
As school budgets are stretched ever tighter, access to reliable data will be increasingly valuable to your senior leadership team.
How could your school benefit from VoIP?
At Dataphone, we want to ensure that schools have a telecoms solution that meets their individual needs. To help you decide if VoIP is right for your school, we have put together our free, downloadable ‘Schools VoIP Guide’, where we explore even more benefits and break down all of the options for you.